Confirm and Identify Sponsors and Partners Planning to have some fun entertainment? Good idea! Just make sure you’ve sourced and confirmed it in good time before the party. If you need AV equipment and/or lighting, make sure you identify if the venue you’ve booked have it. Identify and Confirm AV Equipment and Lighting If you want to get really creative with decorations you might want to consider a blank canvas venue. Make sure you have plenty of time before the summer party to confirm all the furniture and decorations you need for the venue. Confirm and Identify Furniture and Decoration Hire Most good parties come down to the planning so make sure you have the best (wo)man for the job. If someone else is coordinating your summer party it’s high time to find them and get a slot in their diary. Identify and confirm the event coordinator(s) Confirm Catering ArrangementsĪ party with hungry guests will soon turn into a disaster so make sure to confirm catering arrangements in good time before the big day. Get creative when designing your invitations, even if they’re digital. Send out all the invitations, making sure everyone has the date in their calendar. Alternatively, why not throw a classic British fête? The perfect kitschy but cool theme. Summer parties are a great chance to capitalise on those tropical vibes.
If you start this early you’ll be sure to get some really good press going. Make the most of the event by branding it and planning for some good PR. Create and Launch a Publicity Plan and Brand Your Event
Time to finalise the budget! This way you’ll be able to know how much you’ll spend and luckily you have so much time before summer’s here you can make adjustments accordingly. Get all the estimates for catering, equipment, entertainment and more before you move on to finalise your budget. Keep the number of guests and activities in mind when looking for the perfect space to host your party. With VenueScanner you can easily source the perfect venue for your event. When you’ve picked the date it’s time to pick your venue. We find it’s a good idea to make an Excel sheet or a Google sheet right away with everyone you’re going to invite where you note down every time you get an RSVP. One of the most important things to plan is of course who you’re going to invite. Another advantage of starting to plan early is that you’ll be able to get all your guests to put the date in their calendars before other plans pop up. Select an Event DateĪny good party needs a date. It doesn’t have to be something big but to put words to your objectives will make it easier for you to know if it’d been a success. What do you want to achieve with the summer party? The answer might just be ‘have fun’, meaning you understand the value of your employee’s wellbeing. You’ll also be able to call dibs on all the coolest summer party venues. Given it’s one of the corporate calendar’s most important events it makes perfect sense to make sure it’s a good one. We know it might sound insane but most corporate event planners start organising their summer parties long before the hot months. Because we know it can be stressful planning the perfect event. That way it’s easy for you to get a good overview of all the things you need to do. We’ve split the checklist into the timings of when you need to do each thing. Checklist for Planning a Killer Summer Party There’ll be nothing but blue skies from here on out. To ensure summer party success just print out our handy summer party planning checklist and carry out the listed actions at the times specified. You certainly don’t want to forget to book a DJ or misplace the coals for the BBQ.
Party planner template how to#
Here’s how to ensure it goes off without a hitch with our summer party planning checklist.Īvoiding the potential pitfalls of planning your corporate summer party can be a rather daunting task. The annual summer party is the jewel in the crown of the corporate event calendar.
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